Privacy notice for parents/carers
Under data protection law, individuals have a right to be informed about how the school uses any
personal data that we hold about them. We comply with this right by providing ‘privacy notices’
(sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data about pupils.
We, Berwick St Mary’s C of E First School, are the ‘data controller’ for the purposes of data protection
Our data protection officer is Susan Mitchell
The personal data we hold
Personal data that we may collect, use, store and share (when appropriate) about parents includes, but
is not restricted to:
Why we use this data
We use this data to:
Our Legal Basis for using this data
We only collect and use parents’ personal data when the law allows us to. Most commonly, we process
Less commonly, we may also process pupils’ personal data in situations where:
Some of the reasons listed above overlap and there may be several grounds which justify our use of
Collecting this information
While the majority of information we collect about parents is mandatory there is some information that can be provided voluntarily.
Whenever we seek to collect information from you, we make it clear whether providing it is mandatory or optional. If it is mandatory we explain the possible consequences of not complying.
How we store this data
We keep personal information about parents while their children are attending school. We may also keep it beyond their attendance at our school if this is necessary in order to comply with our legal obligations. Our retention schedule sets out how long we keep information about pupils.
We do not share information about parents with any third party without consent unless the law and our policies allow us to do so. Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:
Transferring data internationally
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
Parents rights regarding personal information
Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them. Parents/carers can make a request with respect to their child’s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent.
Parents also have the right to make a subject access request with respect to any personal data the school holds about them.
If you make a subject access request, and if we do hold information about you or your child, we will:
Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances. If you would like to make a request please contact our Data Protection Officer.
Parents/carers also have a legal right to access to their child’s education record. To request access, please contact the school Data Protection Officer.
Under data protection law individuals have certain rights regarding how their personal data is used and kept save, including the right to:
To exercise any of these rights please contact our data protection officer.
We take any complaints about our collection and use of personal information very seriously.
If you think our collection or use of personal information is unfair, misleading or inappropriate, or have any other concerns about our data processing, please raise this with us in the first instance.
To make a complaint please contact our data protection officer. Alternatively, you can make a complaint to the Information Commissioner’s Office:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer.
This notice is based on the Department for Education’s model privacy notice for pupils, amended for parents and to reflect the way we use data in this school.
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